Author Recruitment

Subject: Seeking SOC authors and pilot instructors for OER project

Hi all, this message is going out to all known Sociology instructors in Oregon. Please feel free to share this message with colleagues!

Open Oregon Educational Resources is developing openly-licensed, targeted pathway materials with an equity lens for Sociology. More info about this grant-funded project: https://openoregon.org/were-on-our-way-targeted-open-pathways-for-hdfs-and-soc/

We are recruiting for the following project roles; compensation varies depending on your participation:

• Pilot instructors for SOC 204 (more than one needed)
• Pilot Instructor for SOC 205
• Pilot Instructor for SOC 218 (Sociology of Gender)
• Contributing authors for SOC 218 chapters on Media and Social Media; System of Power; Gender Theory (this may be up to three authors)
• Contributing author for the SOC project at large to write a chapter on whitewashing and the history of Sociology (inspiration for this chapter topic: The Whitewashing of Social Work History: How Dismantling Racism in Social Work Education Begins With an Equitable History of the Profession by Kelechi C. Wright, Kortney Angela Carr, and Becci A. Akin).

The Sociology author team is committed to recruiting from all of our public colleges and universities. This project supports equity and collaboration, fostering connections between colleagues who may feel isolated in a small department or undercompensated in a part-time role. How to join us:

• Prospective authors, please reply all to Discipline Lead Kim Puttman and me via email.
• Prospective pilot instructors, please use the signup form linked from this page: https://openoregon.org/events/event/pilot-instructor-signup-for-hdfs-soc-and-college-success-courses/.

Thank you!

Amy

Subject: Seeking contributing authors for Introduction to Human Services: An Equity Lens

Hi all,

Open Oregon Educational Resources is developing an openly-licensed textbook and course for Introduction to Human Services: An Equity Lens. More info about this grant-funded project: https://openoregon.org/were-on-our-way-targeted-open-pathways-for-hdfs-and-soc/

We are seeking contributing authors to write subchapters of about 5,000-7,000 words each for compensation ranging from $1000-$2000 depending on scope. We are looking for contributing authors with expertise in one or more of these settings or populations:

• Criminal Justice Settings
• Military and Veteran Services
• Substance Use and Substance Use Disorders
• People with Disabilities

For each of these chapters, content will be appropriate for students in an introductory course. It will include:

• equity, diversity and inclusion framework
• the settings where services take place
• the kinds of needs and issues that the population faces
• systemic challenges and strengths
• the kinds of jobs/careers relevant to this setting/population
• introduction to theories primarily used with this setting/population

For each of these chapters, there is an existing openly licensed source that can be used as a foundation and/or excerpted to include in the chapter. Contributing authors will work with the Lead Author to design the chapter outline and for feedback. Editorial support and peer review is also provided.

If you or anyone you know may be interested, please contact Amy Hofer at hofera@linnbenton.edu. Amy can also answer questions and provide information about the project, timeline, author role, and compensation.

Thanks for considering,

Amy

Workforce Advisory Board Recruitment

Subject: Receive stipend and provide input on course materials for Oregon students

Dear {{name}},

I am writing to invite you to participate in a Workforce Advisory Board for Open Oregon Educational Resources. We value your perspective and experience as part of {{organization}}, and you can help us produce effective and engaging course materials for students in Oregon.

As a Workforce Advisory Board member, you will assist in aligning course materials with employer needs and advise on current priorities in the field.

You can find more information in the Workforce Advisory Board Overview.

You will receive a stipend of $750 and the bulk of the review work will take place between February 2023 and October 2023.

Your contribution is part of our project’s goal to produce high-quality, accessible open educational resources (OER), including textbook and course materials, with an equity, diversity, and inclusion lens for Criminal Justice, Human Development Family Studies, and Sociology courses that are commonly taught in Oregon.

Please let me know if you are interested in this opportunity. If you are not able to commit to this right now, do you have any recommendations for other people to contact?

Thank you for considering this review work!

Phoebe

Contacts for Openly Licensed Multimedia Content Creation

Hi all,

Open Oregon Educational Resources would like to compile a pool of contacts that we can reach out to when we need to create multimedia content, such as charts, graphics, photos, videos, animations, and so on. Videographers, video editors, graphic designers, artists, and anyone interested in content creation are encouraged to submit the interest form. Funding is available to compensate creators for their work.

Content creators will retain their copyright but will share their work with a Creative Commons open license.

This will be an open pool, but we hope to compile expressions of interest before April 1. We are especially interested in hearing from people in Oregon; with a commitment to equity, diversity and inclusion; students and early-career professionals are welcome. Individuals with diverse backgrounds and perspectives are strongly encouraged to apply: https://forms.gle/aHRereifcmjqc2UA9

Thanks,

Amy

Initial contact with media developer (are they interested/available)

Hi Stacie,

I hope your week is going well!

I have another media development request, and I’m curious if you might be interested or available.

This is for an openly licensed textbook about development from infant to adolescence, and the author wants to create a chart of illustration that communicates what it means to get and give consent based on the different ages and stages of human development, ranging from infant-emerging adulthood. She has the information she wants to include and “a few poorly sketched ideas about how she wants it to look.”

• We would start with a consultation with you, the author and Veronica to define the purpose of the visual and for the author to provide you with the source information.
• We typically do two rounds of feedback, one on an initial draft and one on the final draft before publishing.
• We are wondering about an end of April deadline but can be flexible.
• We want our designs to be accessible and have created the Accessibility Checklist for Charts, Graphs, and Maps to help clarify what that means.
• You will openly license your work for this project. I’m happy to answer questions about this!

Thanks for considering it!

Phoebe

Openly licensed {type of media project} for {topic of project}

Hi Kate,

I hope this email finds you well! Thank you for expressing interest in working with Open Oregon Educational Resources on media development projects.

We have identified a new project and wanted to reach out to you about your interest and availability in working with us over summer 2022.

We need a {role} to create an openly-licensed {type of project} for {topic of project}. This {type of project} will be prepared for inclusion in open textbooks we’re developing for {discipline}. {Description of project}

Would you be interested in partnering with us for this project? If so, would you please let us know your availability for summer 2022?

Thanks, Kate!

Veronica

Hi Colin,

I hope this email finds you well! Thank you for expressing interest in working with Open Oregon Educational Resources on media development projects!

We have identified a new project and wanted to reach out to you about your interest and availability in working with us over summer 2022.

We need a videographer to create an openly-licensed, 5-7 minute video that will be used in two books: Contemporary Families and Social Problems. The authors are hoping to create a video to replace one that is no longer available on YouTube. They have the outline of the content, and the first step would be to have a 30-minute consultation with the authors and our instructional designer to determine the outcome, budget, and timeline for this project.

Would you be interested and available to partner with us for this project, to be completed around mid-September?

Thanks, Colin!

Phoebe

Outline Peer Review

Subject: Peer Review Course Outline for {{course name/number}}

Dear {{reviewer name}},

We would like you to be a peer reviewer on a textbook/course outline for {{course name/number}}. Your teaching and professional expertise will bring valuable contributions to this project. For more information about the project, visit https://openoregon.org/federal-grant-award/.

You will review our textbook/course design in a very early stage to ensure that our textbook/course materials will be widely relevant in Oregon. Right now the draft that we need feedback on includes a multilevel outline with learning objectives and key terms identified for each chapter/module. A review copy of the draft is available here: {{review copy link}}

Your review will be submitted via Google Form. Your responses will be anonymous to the author unless you choose to identify yourself. Once your form is submitted, you will receive a $50 VISA gift card to compensate you for your time. Please complete your review by submitting the form by {{deadline}}: {{form link}}

Optionally, you can also use the comments/suggestions in Google Docs to leave additional feedback directly in the review copy of the outline. Your name will be connected with your comments in this document. Multiple reviewers, and the textbook/course authors, will be accessing this document, and we invite a conversation in this space.

Peer reviewers are expected to follow the Open Oregon Educational Resources Community Guidelines when participating in the peer review process. The guidelines are also pasted below this message.

We are looking for feedback in the following five areas:

• EDI approach
• Content
• Language and tone
• Organization
• Pedagogical approach

Additional feedback is welcome, of course!

Thanks,

Phoebe

Community Guidelines

Open Oregon Educational Resources provides a supportive environment in which to learn about open education. This community values equity, fairness, accessibility, empathy, and thoughtfulness. All community members are expected to exercise consideration and respect in speech and actions, which may look like…

• Use welcoming and inclusive language.
• Hold your opinions with humility.
• Use “I” statements to speak from your own experiences.
• Ask before sharing someone else’s story or comment.
• Make space, take space: if you speak a lot, let others speak; if you haven’t spoken up, try to contribute.
• Remember that it may not be possible to maintain confidentiality in an online environment.
• If you overhear or observe language or or action that expresses, reinforces, upholds or sympathizes with any form of systemic social domination, please consider interrupting. Suggested wording for “calling out” and “calling in”: Interrupting Bias: Calling Out vs. Calling In.

If you have questions, comments, or suggestions regarding these guidelines, or need to report a community guideline violation, please contact Amy Hofer at https://openoregon.org/contact/.

This statement was adapted with permission from Guidelines for Respectful GSA Spaces by GLSEN.

—

Phoebe Daurio (she/her)

Grant Project Manager

Outline Workforce Advisory Board Review

Subject: Workforce Advisory Board Review Course Outline for {{course name/number}}

Dear {{reviewer name}},

Thank you for being a part of our Workforce Advisory Board. We appreciated your feedback on the first outline so much! The next outline is now ready for your review.

You will review the textbook/course outline for {{course name/number}}. Your knowledge of the field and community will bring valuable contributions to this project. For more information about the project, visit https://openoregon.org/federal-grant-award/.

You will review our textbook/course design in a very early stage to ensure that our textbook/course materials will be widely relevant in Oregon. Right now the draft that we need feedback on includes a multilevel outline with learning objectives and key terms identified for each chapter/module. A review copy of the draft is available here: {{review copy link}}.

These Open Education Resources (OER) are meant for use in introductory, 100- or 200- level, Criminal Justice/Criminology courses at the 17 community colleges and 7 public universities in Oregon. Students in these courses may be seeking certificates, associate’s degrees, or bachelor’s degrees and may find employment in these potential career paths.

Your review will be submitted via Google Form. Your responses will be anonymous to the author unless you choose to identify yourself. Please complete your review by submitting the form by {{deadline}}: {{form link}}

Optionally, you can also use the comments in Google Docs to leave additional feedback directly in the review copy of the outline. Please feel welcome to note where additional detail or context would be helpful. You may also provide ideas for scenarios, vignettes, case studies, assignments, videos, articles, discussion questions, etc. Your name will be connected with your comments in this document.

Peer reviewers are expected to follow the Open Oregon Educational Resources Community Guidelines when participating in the peer review process. The guidelines are also pasted below this message.

~If you’d like to review a second outline, please let us know.~

Thanks,

Phoebe

Community Guidelines

Open Oregon Educational Resources provides a supportive environment in which to learn about open education. This community values equity, fairness, accessibility, empathy, and thoughtfulness. All community members are expected to exercise consideration and respect in speech and actions, which may look like…

• Use welcoming and inclusive language.
• Hold your opinions with humility.
• Use “I” statements to speak from your own experiences.
• Ask before sharing someone else’s story or comment.
• Make space, take space: if you speak a lot, let others speak; if you haven’t spoken up, try to contribute.
• Remember that it may not be possible to maintain confidentiality in an online environment.
• If you overhear or observe language or or action that expresses, reinforces, upholds or sympathizes with any form of systemic social domination, please consider interrupting. Suggested wording for “calling out” and “calling in”: Interrupting Bias: Calling Out vs. Calling In.

If you have questions, comments, or suggestions regarding these guidelines, or need to report a community guideline violation, please contact Amy Hofer at https://openoregon.org/contact/.

This statement was adapted with permission from Guidelines for Respectful GSA Spaces by GLSEN.

Pilot Instructor Introduction to Instructional Designer

Subject: [Term 2023] Course Development for [Name of Course] Pilot

Hi [name of pilot instructor and ID]

I hope this email finds you both well. [Name of instructor], we’ve asked [name of ID] (cc’d) to provide direct support to you in your course design and development this [term] for [name of course + name/link to textbook]. [Name of ID] will help you design:

• an aligned and equity-minded course map
• an assessment package with assignment prompts and rubrics
• a course site in your institutional learning management system
• revisions to your pilot course materials after the pilot term is over

[Name of ID] will email you to schedule your initial course consultation. During the initial consultation, you can set your course development timeline and schedule four check-in meetings together between [time frame for development: ie, July-September]. I know you’ll be in good hands with [Name of ID], [name of instructor]! We created a course pilot folder for you both to collaborate more easily. It might be helpful to bookmark your folder so you can find it quickly moving forward: [Link to Name of Course Pilot Folder, ie: CP Sum23 Rob Camp D2]

You can get started right away by starting to read Unit 0, Year 2 Unit 1, and Year 2 Unit 2 in the training [insert link].

Thank you so much for your willingness to pilot!

Your name

Requesting {Institution} LMS Course Development Shell and Guest Credentials

Hi {name},

I’m {your name}, {your role} with Open Oregon Educational Resources, a program of the Higher Education Coordinating Commission.

{instructor name} (cc’d above) is working with our team for course design and development of a grant-funded course pilot for {term}. We would like to request a course development shell and guest credentials for {instructional designer name}, the instructional designer supporting {instructor name}. Would you please advise us on how to make this request?

Thanks so much for your time and consideration,

Your name

Manuscript Peer Review

Subject: Peer review for {{course name}} manuscript – due {{deadline}}

Dear {{reviewer name}},

Thank you for your interest in being a peer reviewer on a textbook manuscript in progress for {{course name}}. Your teaching and professional expertise will bring valuable contributions to this project. For more information about the project, visit Institutions Across Oregon Pilot Open Curricula.

On this project, being a peer reviewer means:

1. Reading the entire textbook manuscript, available here: {{review copy link}}
2. Completing a review via a Google form: {{form link}} by {{deadline}}
3. Optionally adding comments in-line on the manuscript document

Once your form is submitted, we will begin the process to compensate you $500 for your time.

Peer Reviewers are expected to follow the Open Oregon Educational Resources Community Guidelines when participating in the peer review process. The guidelines are pasted below this message.

Your review will ensure that the materials will be widely relevant in Oregon. In particular we want to ensure that the project succeeds by providing high-quality content with an equity lens. Note that this manuscript has not been professionally copyedited; that will occur at a later date. Please focus your comments on content and approach rather than punctuation and grammar.

Your review will be submitted via Google Form. While you will be credited as a reviewer in the published book, your review responses will be anonymous to the author unless you choose to identify yourself. The Google Form is the primary feedback mode that will guide revision of the text. Substantive comments and important points to convey belong in your form responses. This is how we will confirm your review for payment.

Optionally, you can also use the commenting function in Google Docs to leave supplemental feedback directly in the manuscript that addresses concerns. Your name will be connected with your comments. Multiple reviewers and textbook authors will have access to this document. This space is for supplemental feedback only. Please use the Google form as your primary method for providing feedback.

Optional comments in the manuscript should use this shorthand:

Thanks,

Phoebe

Community Guidelines

Open Oregon Educational Resources provides a supportive environment in which to learn about open education. This community values equity, fairness, accessibility, empathy, and thoughtfulness. All community members are expected to exercise consideration and respect in speech and actions, which may look like…

• Use welcoming and inclusive language.
• Hold your opinions with humility.
• Use “I” statements to speak from your own experiences.
• Ask before sharing someone else’s story or comment.
• Make space, take space: if you speak a lot, let others speak; if you haven’t spoken up, try to contribute.
• Remember that it may not be possible to maintain confidentiality in an online environment.
• If you overhear or observe language or or action that expresses, reinforces, upholds or sympathizes with any form of systemic social domination, please consider interrupting. Suggested wording for “calling out” and “calling in”: Interrupting Bias: Calling Out vs. Calling In.

If you have questions, comments, or suggestions regarding these guidelines, or need to report a community guideline violation, please contact Amy Hofer at https://openoregon.org/contact/.

This statement was adapted with permission from Guidelines for Respectful GSA Spaces by GLSEN.

Y2 Pressbook is available

Subject: Hot off the press!! Intro to the American Criminal Justice System is live in Pressbooks!

Hello all,

We are so pleased to share that the course pilot version of Introduction to the American Criminal Justice System is now in Pressbooks! Congratulations one and all 💫 🎉 💃

We are so grateful to our author team for their dedication to this project, to our Chemeketa Press partners and wonderful leadership team for their support, and to our skilled instructional technologist, Jonathan!

As this is a pre-publication version, please don’t share the link outside of course pilots for our grant program. We will have a launch Pressbook in spring 2024 that incorporates chapter feedback from instructors, students, and peer reviewers.

To our Pilot Instructors, this link is ready to incorporate into course development and to share with your course pilot students: https://openoregon.pressbooks.pub/crimjustsysintro/.

Well done, everybody!! Onward!

Phoebe

Complete chapter feedback form – sent to Pilot Instructors in week 0

Subject: Please complete OER chapter feedback form (you and your students)

Dear Tamara,

Thank you so much for your work piloting our Open Educational Resource (OER) in your Thriving Development class!

You have probably seen that there is a chapter feedback form – https://forms.gle/Scaan3MXHKyP6AB58 – at the end of each chapter in the OER textbook. This is our primary method of gathering feedback about the text from you and your students. This feedback has so much potential for informing the final version of the book.

We have two requests to ask of you. Your help will make a huge difference to the success of our project:

• As a pilot instructor, we would like you to complete the form each week about how you used the text and what we should know for revision. There is a lot of flexibility in the questions for you to share your thoughts.

• What your students think matters! Please provide your students a link with the form each week to give us their take on the book. If you already use a weekly check on their reading, this could even replace that!

Thank you so much for your help with this important part of our feedback process.

Phoebe

P.S. I’ll send out a weekly reminder about this!

Assessment Package Review: Workforce Advisory Board

Subject: Complete review of course assessment package by {{deadline}}

Dear {{Name}},

It’s time for your review of a course assessment package! Please use the following documents to complete your review by {{deadline}}. Let me know if this timing doesn’t work for you or if you have any questions about the process.

• Instructions Document: {{Instructions}}
• Assessment Package Document: {{Assessment Package}}
• Google Form: {{Google Form}}

Recommended Steps to Complete Review:

1. Open the Google Form and preview the questions you will answer.
2. Next, review the instructor guide and course map on the Course Assessment Package document to get oriented.
3. After getting oriented, read through the full Course Assessment Package document. Take your time. There will be a lot of interlocking content!
4. Complete the Google Form. This is the primary way our teams will use your feedback for revision.
5. Optionally, if you’d like to leave comments in the Course Assessment Package document, please do so!
6. Spend no more than three hours total on this review.

You are welcome to review the meeting minutes, slides, or recording to refresh your memory about the purpose and process for this review of course assessment packages.

Thank you again for your participation in this project!

Phoebe

Early Adoption Instructor Introduction to Instructional Designer

Subject: [Term 2023] Course Development for [Name of Course] Early Adoption

Hi [name of Early Adoption instructor and ID],

I hope this email finds you both well. Thanks for signing up to be an Early Adoption Instructor for [name of textbook]! [Name of instructor], we’ve asked [name of ID] (cc’d) to provide direct support to you in your course design and development this [term] for [name of course + name/link to textbook]. [Name of ID] will help you design:

• an aligned and equity-minded course map
• a course site in your institutional learning management system
• revisions to pilot course materials that you want to share after the pilot term is over

At the end of your adoption term, you will share at least one openly licensed course artifact in an OER Commons Group so future educators can build on your great work. Once this deliverable is submitted, you will receive your $750 stipend.

[Name of ID] will email you to schedule your initial course consultation. During the initial consultation, you can set goals for course development during [time frame for development: ie, July-September]. I know you’ll be in good hands with [Name of ID], [name of instructor]! We created a shared folder to collaborate more easily. It might be helpful to bookmark your folder so you can find it quickly moving forward: [Link to Name of Course Pilot Folder, ie: CP Sum23 Rob Camp D2]

You can get started right away by starting to read Unit 0, Year 2 Unit 1, and Year 2 Unit 2 in the training [insert link]. Note that these training materials are optional for Early Adoption instructors.

Thank you so much for your willingness to adopt this new textbook!

Your name

Confirmation of EA Course Artifacts for OERC Group

Subject: [Term 2023] Getting course materials ready for OERC Group

Hi [name of Early Adoption instructor and ID],

I hope this email finds you well. Now that you’ve had a few weeks to revise course materials from your adoption term, I wanted to check in. Would you please let me know which course materials are ready to share with an open license in our OER Commons Group? Please see the template for item descriptions in your shared folder to make sure we have all the information we need to upload.

This is the final step before we can invoice for payment. Please let me know if there is anything I can do to support you in this process!

Your name

Licenses and Attributions for Email Examples

Open content, original

“Email Examples” by Open Oregon Educational Resources is licensed under CC BY 4.0.

Open content, shared previously

“OER Pathways Developmental Rubric and Editorial Shorthand” by Stephanie Lenox for Chemeketa Press is licensed under CC BY-NC-SA 4.0.